Invetory Transactions

creating or editing an inventory transaction inventory transaction entry is used to record miscellaneous inventory transactions that do not come from the normal course of purchasing or selling items use the inventory transaction entry screen to enter, edit or post inventory additions, decreases or transfers additionally, you can establish inventory beginning balances process steps enter the inventory transaction header and details select save from the action menu select post when the transaction is complete (alternatively transactions can be posted from the item transaction grid action menu) fields header site id select the default site for the transactions this can be changed on each line item transaction mode select the transaction mode for the entry all lines on an entry must be the same type of transaction available options are increase adjustment increases the quantity on hand a cost for each line must be entered decrease adjustment decrease the quantity on hand the cost will be determined by the items cost type beginning balance used to establish an items beginning quantity on hand no entry will be made to the general ledger for this transaction transfer used to transfer items between locations entry date this the date the journal entry was created and defaults to the current date apply date the apply date is used to determine the accounting period the transaction apples to based on the fiscal periods set up for the company for example, an apply date of 2/15/2015 will apply the transaction in the calendar period of february if calendar periods are selected in system setup reason code optional enter a reason code for the transaction reason codes are established in gravity >system setup >inventory >reason codes fields grid inventory master select an item from the inventory item list selecting an item will retrieve the line item attributes part of an item number or item name can be entered for fast lookup inventory description this is used as reference for the selected item site id defaults from the transaction header can be changed by line when selecting an item transfer, this is the "from" site in the transfer unit of measure a unit of measure will default from selecting an inventory item select a unit of measure from the list or pop up box quantity select a quantity for the line cost if selecting an increase transaction an item cost must be established line amount if applicable the line amount is shown adjustment account this account defaults from the item location it used for transfers between sited where the standard cost is different at each site transfer to site if processing a transfer transaction, a "to" site must be entered dimensions dimensions are used to define how transactions are categorized for unique reporting requirements dimensions defined on the header are automatically copied to line items dimension rules will determine if dimensions are required or optional on each line item see using dimensions docid\ lwsc6qioyqo8m1vtkk0hh