Select Payments

Utilize the select checks feature to choose vouchers for payment processing. A batch of vouchers will be generated based on the selected criteria. The vouchers will be organized in the batch according to the vendor and their remit to address. To create a batch of checks for processing, simply click on the "New" option in the action menu.

 Access select check from the Expense options.

Note: Vouchers are assembled in a batch based on the following criteria



With Advanced Multi-Entity turned on, the entity can be selected for each transaction without having to close the form. See Advanced Multi-Entity

Enter a batch ID to help identify the group of checks to be printed.

Select the bank account from which the checks will be drawn.

This is the date printed on the check and used for the apply date in posting to the GL. This date defaults to the current date. Change the date if required.

Payment Types are defined separately and assigned to Bank Accounts. The Payment Type will default from the chosen bank account. See Payment Types

By default checks are only printed for vendors that are not flagged for ACH payments. To include vendors flagged for ACH in a paper check batch, choose the Include ACH Vendors when building the batch. if required. The default setting is No, with ACH vendors not being included in a paper check batch.

By default, when the Create Journal Entry as a Batch option is set to No, a separate Journal Entry is generated for each payment record within the batch. When this option is set to Yes, only a single Journal Entry is produced for the entire batch of transactions. This approach can be advantageous when generating payment files that are processed by the financial institution as one transaction.

The following fields are system maintained and calculated when the batch is saved.

A batch is built using the Add to Batch button. The batch transactions are added based upon the filters selected immediately below the button. The filters are based the Voucher dates, Vendor Class, Vendor Name and/or Voucher ID.

Note: Only 100 vouchers can be added to a batch. To pay more than 100 vouchers you will have to create additional batches.

Use the dates to filter the items displayed in the selection grid. The dates default to 30 and 7 days respectively from the current date.

Use the first and last vendor classes to filter vouchers. A vendor class is associated to the vendor master record. Use vendor classes to group vendors for payment. For example, a class called "EMPLOYEE" can be used to group employee reimbursement checks.

Select the first and last vendor by name to filter vouchers.

Select the first and last vouchers by transaction ID to filter vouchers.

Select "add to batch" to add the filtered vouchers to the batch.

If no criteria is used, the first 100 vouchers are added. Vouchers added to the batch can be deselected and not included in the payment batch.

Reset the filter criteria.

Use to Refresh to the browser.

Use the + and - to expand and contract the Vouchers listed in the grid.

Select either a group or individual vouchers to be paid. Selecting the vouchers displays the total  vouchers amount to be paid.

Selecting a voucher will default a discount to be taken (based on the terms code and pay date). Manually enter or edit the discount.

Manually enter or edit a write off amount.

The payment amount is the check amount. Manually enter or edit the payment amount to pay less than the total voucher balance. The total discount amount + write off amount + payment amount cannot exceed the total voucher amount.

If a Vendor has unapplied credits, they will show up in the Voucher grid and can be applied to one or more Vouchers.



Once you select the Credit button you can apply one or more credit to the select Voucher line.