Select Payments

utilize the select checks feature to choose vouchers for payment processing a batch of vouchers will be generated based on the selected criteria the vouchers will be organized in the batch according to the vendor and their remit to address to create a batch of checks for processing, simply click on the "new" option in the action menu access select check from the expense options process steps select the select payments option on the menu and select new on the action bar create a batch id, this will help identify the batch of payments select a bank account bank accounts are tied to a currency and will default the currency on the batch bank accounts will default the payment type which can be changed if needed finalize any additional options select the payments tab edit filter criteria for vouchers to be added to the batch select add to batch to bring eligible vouchers to the batch edit the vouchers to be paid save and select process payments note vouchers are assembled in a batch based on the following criteria entity selected or all entities if apply to multiple entities is chosen batch currency payment type vendors without a payment method can still be selected under a payment type of check voucher filter criteria header fields entity code entity code with advanced multi entity turned on, the entity can be selected for each transaction without having to close the form see advanced multi entity docid\ huquta7c2ymynfe1avbkp batch id enter a batch id to help identify the group of checks to be printed bank account select the bank account from which the checks will be drawn pay date this is the date printed on the check and used for the apply date in posting to the gl this date defaults to the current date change the date if required payment type payment types are defined separately and assigned to bank accounts the payment type will default from the chosen bank account see payment types docid\ jjpoe9z8twn guz25nwzl include ach vendors by default checks are only printed for vendors that are not flagged for ach payments to include vendors flagged for ach in a paper check batch, choose the include ach vendors when building the batch if required the default setting is no, with ach vendors not being included in a paper check batch create journal entry as batch by default, when the create journal entry as a batch option is set to no, a separate journal entry is generated for each payment record within the batch when this option is set to yes, only a single journal entry is produced for the entire batch of transactions this approach can be advantageous when generating payment files that are processed by the financial institution as one transaction the following fields are system maintained and calculated when the batch is saved batch check total batch discount total batch write off total number of checks grid fields building a batch a batch is built using the add to batch button the batch transactions are added based upon the filters selected immediately below the button the filters are based the voucher dates, vendor class, vendor name and/or voucher id note only 100 vouchers can be added to a batch to pay more than 100 vouchers you will have to create additional batches due date & discount date use the dates to filter the items displayed in the selection grid the dates default to 30 and 7 days respectively from the current date vendor class filter use the first and last vendor classes to filter vouchers a vendor class is associated to the vendor master record use vendor classes to group vendors for payment for example, a class called "employee" can be used to group employee reimbursement checks vendor name filter select the first and last vendor by name to filter vouchers voucher id filter select the first and last vouchers by transaction id to filter vouchers add to batch select "add to batch" to add the filtered vouchers to the batch if no criteria is used, the first 100 vouchers are added vouchers added to the batch can be deselected and not included in the payment batch reset reset the filter criteria refresh use to refresh to the browser expansion box use the + and to expand and contract the vouchers listed in the grid selection check box select either a group or individual vouchers to be paid selecting the vouchers displays the total vouchers amount to be paid discount amount selecting a voucher will default a discount to be taken (based on the terms code and pay date) manually enter or edit the discount write off amount manually enter or edit a write off amount payment amount the payment amount is the check amount manually enter or edit the payment amount to pay less than the total voucher balance the total discount amount + write off amount + payment amount cannot exceed the total voucher amount applying credits if a vendor has unapplied credits, they will show up in the voucher grid and can be applied to one or more vouchers identify the vendor with unapplied credits select the credit box on the line item where ethe credits will be applied once you select the credit button you can apply one or more credit to the select voucher line