Multi-Entity Maintenance

by establishing a connection between two entities, gravity has the capability to facilitate a transaction involving multiple entities for instance, a vendor invoice voucher (bill) can be distributed to multiple entities using a single voucher we recommend setting the relationship between the entities in both directions example entity 1 entity 2 abc company < > xyz company xyz company < > abc company this will ensure that the correct due to and due from accounts are used for each journal entry based on which entity originates it access multi entity functions from systems settings, system options summary fields multi entity relationship provide a name to identify each relationship combination entity 1 use the in line search capability or the field's drop down search box to select the originating entity entity 1 due from/to use the in line search capability or the field's drop down search box to select the gl accounts on the originating entity to represent the balancing accounts for inter entity transactions entity 2 entity use the in line search capability or the field's drop down search box to select the destination entity entity 2 due from/to use the in line search capability or the field's drop down search box to select the gl accounts on the destination entity to represent the balancing accounts for inter entity transactions tip when setting up numerous multi entity relationships use a spreadsheet to assist in the process using spreadsheets help ensure that both ends of all relationships are accounted for properly configure the spreadsheet to match the multi entity import format