Apply To Maintainence

Apply to maintenance is used to apply prepayments or unapplied credits to posted vouchers.

Access apply to maintenance from the Expense options

Header Fields

The date the transaction was created and defaults to the current date. Change the date if required.

Use the apply date to determine the accounting period the transaction applies to based on the fiscal periods set up for the company.

For example, an apply date of 4/19/2019 applies the transaction in the calendar period of April if calendar periods are selected in system setup.

With the applicable user permissions assigned, the user can apply transactions to past and future periods. Use the calendar function to navigate and select the correct period and date.

Select a Vendor. Use the in-line search capability or the field's drop-down search box.

Selecting a vendor retrieves the vendor’s defaults.

Select the unapplied credit or unapplied payment document type.

Select the credit document to be applied.

The field displays the amount of the document credit to be applied.

Use the dates as filters to select the items displayed in the selection grid. Dates default to 30 and 7 days respectively from the current date.

Use the "+"and "-" to expand and contract the voucher list.

Use the check box to select either a group of vouchers or individual vouchers to be matched. Selecting the voucher or group defaults the total amount of the voucher to be paid.

Selecting a voucher defaults a discount to be taken based on the terms code and the pay date. Manually enter or edit a discount amount.

Manually enter or edit a write off amount.

The payment amount is the check amount. Manually enter or edit the payment amount to match less than the total voucher amount.

The total of the discount amount + write off amount + payment amount cannot exceed the total voucher amount.