---
title: Vendor Cost Records
slug: vendor-cost-records
icon: 📃
docTags: 
createdAt: 2023-11-20T16:09:31.225Z
---

Vendor Cost Records are utilized in Gravity's procurement process to effectively manage purchasing information based on the vendor and item. These records are automatically generated upon item purchase and contain detailed information regarding the specific item acquired from a particular vendor.

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/XWxFiLk5NbGru1sPnB7S1_image.png)

In the Entity Configuration the Vendor cost records can be used to limit the Items purchased to only those Vendors that have already been set up for an Item with a Vendor Cost record. In this case the Vendor Cost records must be initialized first.

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/fk5Gmn-Otg718inPWqwHq_image.png)

### Summary 

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/TRNv-JBQoXv3Bv_UiTGfM_image.png)

### Vendor

List the Vender ID for the record

### Vendor Address

List the Vendor Address for the record

### Site

List the Inventory Site for the record.

### Unit of Measure

List the Unit of Measure for the record

### Apply Date

Not Used

### Currency

List the Currency for the record

### Item

List the inventory item for the record

### Item Name

List the inventory item name for the record

### Vendor Item

List the Vendor Item SKU for the record. this can be used as a cross reference on the Purchase Order

### Vendor Item Name

List the Vendor Item Name for the record. this can be used as a cross reference on the Purchase Order

### Vendor Description

List the Vendor Item description for the record. this can be used as a cross reference on the Purchase Order

### Vendor Cost

List the Vendors standard cost for the item on the record

### Last Cost

The system will populate the Last cost for the Item purchased from the listed vendor. 

### Avg Lead Time/Planning Lead Time/Min Qty/Max Qty/Expiration Date

These fields are used for reference only.