Printed Check Formats

the check layout for gravities printed checks was primarily designed to be compatible with quickbooks preprinted forms this allows you to select check stock that is specifically configured for the current release of quickbooks gravity generates a pdf of the checks that need to be printed, which can then be printed locally onto the appropriate check stock within each entity, you have the option to choose a specific check format there are multiple predefined formats available, as well as the ability to define field positions for custom formats tips for check printing it is recommended to print using adobe's pdf reader instead of relying on the native browser pdf rendering this is because browsers may not render pdfs in the same way as adobe, which can result in misaligned field layouts always select the "actual size" option when printing, rather than "fit to page" it is important to check this setting each time you print, as adobe will remember your previous selection be aware of any browser popup blockers that may be in place when printing for the first time, you may encounter a dialog box notifying you of a blocker that is preventing the pdf download look for a notification in the upper right corner of your browser indicating that the blocker is active you will need to allow popups from gravity in order to proceed with the print check select a check format each entity in gravity can have a different check format based on individual needs in the entity configuration screen, you can select the format to be used in each company formats 1 through 9 are hard coded to meet specific needs and printer configurations the qb single check format and qb 3 check format can have the field layout modified for specific formats or printers select entity configuration under the gravity settings menu under the purchasing tab select the format you wish to use qb single check format – this is designed for a check stub stub layout qb 3 check format is designed for 3 checks to a single page and no stub or remittance advice format definitions format 1 default format for use with quickbooks standard checks format 2 & format 3 alternative formats for use with different printers format 4 for use with quickbooks checks, remittance stubs specially formatted to print large voucher document numbers (reference) format 5 for use with quickbooks checks, compressed print for listing large check memo & remittance stubs specially formatted to print large voucher document numbers (reference) format 6 for use with xero check stock qb 3 check format user defined field placement for the qb 3 check per page format qb single check format user defined field placement for the qb single check per page format qb 3 check and single check format filed definitions create the initia l format to create the initial check format after selecting qb single check format in the entity configuration you must print a dummy check from check maintenance this will create the initial parameters open the ch eck format using the advanced find option open the table called check format setting once you select results you will see one record for each company that is being configured open the record for the appropriate company check layout sections the check layout is configured in the following sections and fields main check bank name – only used for micr with print boss checkdate – prints the check date checknumber only used for micr with print boss name – vendor print on check name amountinnumbers – payment amount as a number amountinwords – payment amount in words remitaddress – the vendors remit to address block signature only used if a signature image is being printed on the form checkmemo – prints the memo line stub 1 linestable1 prints the middle check remittance advice stub 2 linestable2 prints the bottom check remittance advice stub overflow 1 extrastublinestable1 – prints the top check stub overflow on plain paper stub overflow 2 extrastublinestable2 – prints the bottom check stub overflow on plain paper modifying the field placement you can control both the placement and the font size we recommend keeping the font size to 10 points the field placement is based on x & y coordinates from the upper left corner of the check page the coordinates are based on font points, with approx 72 points = 1 inch increasing the y value pushes the field down the page decreasing it moves it up the page increasing the x value pushes the field to the right decreasing it moves it to the left tips it is best to adjust in increments of 10 points at a time do not remove any elements from the layout, elements that are not used (micr/signature) will not print on the check if they are not enabled always print the checks using the adobe pdf reader always print in actual size