---
title: Inventory Location
slug: inventory-location
icon: 📃
docTags: 
createdAt: 2025-07-22T12:26:12.638Z
---

The Inventory Location file defines inventory items and their specific attributes for a selected site. Attributes in the Item Location override any settings in the Item Master. An Item Master record must be created before an Item Location Record can be created

## Process Steps

- Enter or Edit Inventory Master
- Create Item Sites. Gravity->System Setup->Inventory->Site
- If the "Add New Items to Default Site" is set to yes, new items added will be also added to the default site in the Inventory Location table.

## Fields

### Item Number

The Item Number is established in the Item Master. Select an Item Number to add or edit

### Name

The Item Name is established as part of the Item Master. It is used as a reference for the item.

### Site

Select the Site for the item you are editing. An Item Number and Site combination must be unique.

### Purchase Description

This is a description to appear on purchasing documents. By default, it is the same as the Item Name.

### Unit of Measure

Define a stocking unit of measure.

See [UOM](docId\:t2gasRSvhckW87vLdmk37) 

### Allow Back Orders

Not used at this time.

### Primary Vendor

Not used at this time.

### Average Lead Time

Not used at this time.

### Reorder Quantity

Not used at this time.

### Status

Not used at this time.

### List Price

The List Price is defaulted from the Item Master. It can be changed for each site

If no pricing matrix is present, this will be the default price in invoicing.

See [Item Pricing](docId\:xaxnlHafCCwgbOz410YwB) 

### Current Cost

This field is maintained by Gravity. It represents the last purchased price for an item at the selected site.

### Weighted Average Cost

This field is maintained by Gravity. It represents the weighted average price for an item at the selected site. The weighted average price will still be maintained even if the costing method is set to another type.

### Standard Cost

This field is only applicable to items where the costing method is set to Standard.

The Standard Cost is defaulted from the Item Master. It can be changed for each site.

Once created on a new item it can only be changed by selecting the "Change Standard Cost" from the Action Menu.

### Revenue Account

Select the default revenue account for the item.

The List Price is defaulted from the Item Master. It can be changed for each site

The revenue account can be changed on each invoice line item.

### Expense Account

Select the default expense account for the item.

The List Price is defaulted from the Item Master. It can be changed for each site

The expense account can be changed on each invoice line item.

### Offset Account

Select the default offset account for the item.

The List Price is defaulted from the Item Master. It can be changed for each site

The offset account is used for items with standard costing to charge purchase price variances.

### Inventory Account

Selecting an Inventory Account for will override the Account setup in the Entity Configuration.

### Last Physical Count Date

Not used at this time

### Item Quantities

These fields are maintained by Gravity and represent the summation of respective transactions for the selected item/site.

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