1099 Maintenance

Gravity keeps a 1099 Summary Record for each vendor for each calendar year in each Entity. The 1099 amounts can be manually edited before 1099s are created for a vendor. Access the 1099 maintenance function from the systems setting purchasing options.

Note: Gravity supports multi-entity processing. When using multi-entity, be sure that you're processing the transaction in the correct entity.

Vendor Names, Addresses and details can be updated in bulk from the Active 1099 Maintenance view. Select the records to be updated and select Update Vendor from the Action Menu.

Use the in-line search capability or the drop-down search box to select a vendor. Selecting a vendor retrieves the vendor’s default information.

The vendor name displays confirming your vendor selection.

Use other screen fields to view other related vendor information (e.g. name, address)

One 1099 record is created for assigned vendors for each calendar year. Choose the applicable year from the field's drop down list.

The vendor’s tax IDs and filing state as entered on the vendor record.

The field's default value is "no". Select "yes" if FACTA filing is required.

1099 reporting is maintained on a cash basis, 1099 amounts are automatically updated by Gravity as payments are made on Vouchers where 1099 information is tracked.

Gravity supports 1099 year end processing via a web based service. To complete the 1099 year end process, use the following steps:

Down load the 1099 spreadsheet from the reports option. Selecting the export 1099 CSV option displays the download screen. Select the 1099 year and the 1099 Type from the list displayed and click download 1099 CSV.

The system downloads the file and displays a file link. Click on the link to display the CSV file. An example of the file is displayed below. Not all columns are shown here.

When completed, load the final 1099 file to the processing service. While you may use any 1099 reporting service, Gravity has configured the export format for the following reporting site:

https://gogravity.efile1.com/

Before uploading the 1099 file an account needs to be created. Create an account or log into the service site if you are a returning user.

Download the current 1099 Template from the portal. Copy and Paste the lines from the Gravity download into the appropriate columns of the Template.

Upload the files and process the 1099’s as instructed.

Note:

For multi entity users, Only one account needs to be set up. Each entity file needs to be uploaded separately. Do not combine the CSV files.