---
title: 1099 Maintenance
slug: 1099-maintenance
icon: 📃
docTags: 
createdAt: 2023-11-20T16:09:59.406Z
---

Gravity keeps a 1099 Summary Record for each vendor for each calendar year in each Entity. The 1099 amounts can be manually edited before 1099s are created for a vendor. Access the 1099 maintenance function from the systems setting purchasing options.

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/2j_K2ufD6F67sDyHPvff8_image.png)

Note: Gravity supports multi-entity processing. When using multi-entity, be sure that you're processing the transaction in the correct entity.

## Updating Vendors

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/ofX7GWKs0CAN-_LIx6zcV_image.png)

Vendor Names, Addresses and details can be updated in bulk from the Active 1099 Maintenance view. Select the records to be updated and select Update Vendor from the Action Menu.

## Summary

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/hCrFaIf5KHTHXQEyP_Ep5_image.png)

### Vendor ID          

Use the in-line search capability or the drop-down search box to select a vendor. Selecting a vendor retrieves the vendor’s default information.

### Vendor Name          

The vendor name displays confirming your vendor selection.

### Additional Fields

Use other screen fields to view other related vendor information (e.g. name, address)

###  Tax Year

One** **1099 record is created for assigned vendors for each calendar year. Choose the applicable year from the field's drop down list.

###  Tax IDs

The vendor’s tax IDs and filing state as entered on the vendor record.

### FACTA Filing

The field's default value is "no". Select "yes" if FACTA filing is required.

## 1099/1042 Fields

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/hotZdnplX5By-Gj0VaJNy_image.png)

1099 reporting is maintained on a cash basis, 1099 amounts are automatically updated by Gravity as payments are made on Vouchers where 1099 information is tracked. 

## 1099 Year end Processing

Gravity supports **1099** year end processing via a web based service. To complete the **1099** year end process, use the following steps:

1. Review and edit the **1099** Maintenance file.
2. If needed, download the **1099** spreadsheet, and review.
3. Correct errors as required in the **1099** maintenance screen.
4. Download the final **1099** spreadsheet.
5. Login and upload the **1099** file to the service.

## Download the 1099 spreadsheet

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/4QggwgcTZLJq4vw5FSGxD_image.png)

Down load the **1099** spreadsheet from the reports option. Selecting the export **1099** CSV option displays the download screen. Select the **1099** year and the **1099 **Type from the list displayed and click download **1099** CSV.

![](https://api.archbee.com/api/optimize/X2aA_MKMIQid52VOc-G4k/kNB2Nnd7U7aiuJDWPJRst_image.png)

The system downloads the file and displays a file link. Click on the link to display the CSV file. An example of the file is displayed below. Not all columns are shown here. 

## Log in and upload the 1099 file to the service.

When completed, load the final **1099** file to the processing service. While you may use any 1099 reporting service, Gravity has configured the export format for the following reporting site:

[https://gogravity.efile1.com/](https://gogravity.efile1.com/)

Before uploading the **1099** file an account needs to be created. Create an account or log into the service site if you are a returning user. 

Download the current 1099 Template from the portal. **Copy and Paste **the lines from the Gravity download into the appropriate columns of the Template.

Upload the files and process the **1099**’s as instructed.

***Note:***

For multi entity users, Only one account needs to be set up. Each entity file needs to be uploaded separately. *Do not combine the CSV files.*