1099 Maintenance

gravity keeps a 1099 summary record for each vendor for each calendar year in each entity the 1099 amounts can be manually edited before 1099s are created for a vendor access the 1099 maintenance function from the systems setting purchasing options note gravity supports multi entity processing when using multi entity, be sure that you're processing the transaction in the correct entity updating vendors vendor names, addresses and details can be updated in bulk from the active 1099 maintenance view select the records to be updated and select update vendor from the action menu summary vendor id use the in line search capability or the drop down search box to select a vendor selecting a vendor retrieves the vendor’s default information vendor name the vendor name displays confirming your vendor selection additional fields use other screen fields to view other related vendor information (e g name, address) tax year one 1099 record is created for assigned vendors for each calendar year choose the applicable year from the field's drop down list tax ids the vendor’s tax ids and filing state as entered on the vendor record f acta filing the field's default value is "no" select "yes" if facta filing is required 1099/1042 fields 1099 reporting is maintained on a cash basis, 1099 amounts are automatically updated by gravity as payments are made on vouchers where 1099 information is tracked 1099 year end processing gravity supports 1099 year end processing via a web based service to complete the 1099 year end process, use the following steps review and edit the 1099 maintenance file if needed, download the 1099 spreadsheet, and review correct errors as required in the 1099 maintenance screen download the final 1099 spreadsheet login and upload the 1099 file to the service download the 1099 spreadsheet down load the 1099 spreadsheet from the reports option selecting the export 1099 csv option displays the download screen select the 1099 year and the 1099 type from the list displayed and click download 1099 csv the system downloads the file and displays a file link click on the link to display the csv file an example of the file is displayed below not all columns are shown here log in and upload the 1099 file to the service when completed, load the final 1099 file to the processing service while you may use any 1099 reporting service, gravity has configured the export format for the following reporting site https //gogravity efile1 com/ https //gogravity efile1 com/ before uploading the 1099 file an account needs to be created create an account or log into the service site if you are a returning user download the current 1099 template from the portal copy and paste the lines from the gravity download into the appropriate columns of the template upload the files and process the 1099 ’s as instructed note for multi entity users, only one account needs to be set up each entity file needs to be uploaded separately do not combine the csv files